Getting started
From an empty account to your first sale
Six steps, in the order you will actually do them. Cards come in, get priced, get labelled, go out where people can see them, get sold, and land in your numbers. Watch the whole loop in under two minutes, or read it step by step below.
Add your cards
Everything starts in the processing queue. Cards land there first, and nothing is sellable until you move it out.
If you already have a spreadsheet — and most vendors do — start with Import. Download the template so the columns line up, paste your rows in, and upload it. Names, sets, conditions, quantities and prices come across in one go, and anything the importer cannot match is flagged rather than dropped.
Every row needs a sell price. A row without one is held back, and Fill blank prices from suggestion fills it from the market price in one click. Cost can stay blank for now; you add it in the next step.
You are done when: Your cards appear in the queue with a count in the sidebar.
Other ways in
- Add card
- Search the catalog and add a single card. Best for the one-offs you pick up between shows.
- Custom item
- For anything not in the catalog, such as supplies, mystery boxes, or sealed from other games. English, Japanese and Chinese Pokémon sealed are already in the catalog.
- Buy Cards
- Buying a collection over the counter. Build the offer, pay it out, and the cards arrive in the queue costed.
- Trade Desk
- Two-sided trades. What you take in lands in the queue; what you give up leaves your catalog.
Price them
Two numbers per card: what it cost you, and what you are asking. Both are editable straight in the table.
Cost is the one people skip, and it is the one that matters later. Vendr snapshots it onto every sale, so profit and margin in your reports are real figures rather than guesses. A card with no cost still sells — it just shows up as uncosted in the numbers.
Type the missing costs into the table and adjust any sell price you want to change. Then select the cards and choose Batch move to live inventory. That move is the commit: it books your spend and makes the cards sellable. Anything still without a price shows up under Needs a price.
You are done when: The queue empties and the same cards appear in your catalog.
Label them
A QR sticker on every card is what makes checkout fast enough for a convention rush.
Pick the cards you are putting out, then print. QR stickers go to a thermal roll, an Avery sheet or a Niimbot, and you choose what each one carries: card name, set and number, condition. Japanese and other non-English cards can print under their English name.
Leave the price off. The price lives in your catalog, and scanning the sticker shows today's price, so when the market moves you change it once and never re-sticker. Stickers are scoped to your store, so nobody else's can ring up on your till — which matters when you are sharing a hall with thirty other vendors.
You are done when: Every card in your case has a sticker you can scan.
Put it where people can see it
Your storefront is a public page showing live inventory. Turn it on, print the QR, put it on your table.
On the Storefront page, add your logo and a tagline, switch Storefront enabled on and save. Then print the table QR. Attendees scan it and browse everything you have on their own phone, priced and in stock, while three other people are already at your table.
Buyers can add cards to a cart and show you one checkout code, so the how-much-is-this queue turns into a single scan. The page reads straight from your catalog, so it is current the moment a card sells.
You are done when: Your public link loads on a phone and shows your cards.
Sell
Scan a sticker, take the money. Stock comes down as you go.
Open the POS scanner and point the camera at a sticker — or use a USB scanner, or type the code — and the card drops into the cart. A buyer's checkout code loads their whole cart at once. Payment is one dropdown — cash, digital or store credit — and Cash out records the sale.
Stock comes down as you ring up, so you cannot oversell the last copy during a rush: a sold-out card leaves your catalog and your storefront straight away. If the venue Wi-Fi gives out, the scanner keeps working and syncs when you are back.
You are done when: The sale is recorded and your catalog quantity drops.
See what the show made
Sales, cost of goods and net profit for any date range, with what you paid out on buylist alongside.
Because cost travelled with every card from step 2, this is the real number rather than gross takings. Pick the days of the show and Reporting shows sales revenue, cost of goods sold and net show profit, with buylist payouts in the cash flow below.
Export to XLSX or PDF when you need to hand it to someone — an accountant, a business partner, or yourself in six months trying to remember whether that convention was worth the table fee. The workbook has a summary with the same figures as the screen, the full ledger, and every card sold with its cost and profit.
You are done when: You know whether the show was worth doing again.
Six steps to your first sale
- 1Add cardsImport the spreadsheet you already have.
- 2PriceCost and sell price, right in the table.
- 3LabelOne QR sticker per card. Prices stay live.
- 4StorefrontBuyers browse your live stock by phone.
- 5SellScan, take payment, stock updates itself.
- 6ReportReal profit, ready to export.
Vend smarter. Vend faster.
Creating a store takes about a minute, and the free plan covers intake, pricing, catalog, storefront and checkout. Labels, camera scanning, the buylist calculator and reporting come with Pro — there is a free trial when you want to try them.
No card required · read the full docs